Accounting Support Specialist (Account Clerk III)

Salary $43,763.
20 - $53,601.
60 Annually Location Charlottesville, VA Job Type Regular Full-Time Job Number 231000025 Department Social Services Department Division Social Services Administration Opening Date 11/30/2023 Closing Date 12/14/2023 5:00 PM Eastern Bargaining Unit N/A DESCRIPTION BENEFITS QUESTIONS General Summary The City of Charlottesville Department of Social Services is seeking a qualified candidate to join our team as a Accounting Support Specialist (Account Clerk III) who is highly motivated and who strives for success by demonstrating Charlottesville's Core Values of Leadership, Trust, Creativity, Respect, and Excellence.
The preferred hiring amount is between $21.
04 - $25.
77 Hourly ($43,763.
20 - $53,601.
60 Annually).
Starting offer is based on applicable education, experience, and internal equity.
This is a full-time, non-exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement (up to $34 a month), tuition reimbursement (up to $3,000 per fiscal year), and continuing education/training opportunities.
For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.
charlottesville.
gov/1047/Employee-Benefits.
The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met.
For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.
This position performs difficult clerical and responsible technical work involving the preparation and maintenance of fiscal or related records; does related work as required.
Work is performed under regular supervision.
Supervision maybe exercised over subordinate account clerks.
May be asked to work during emergency operations as outlined in the Social Services Department continuity of operations plan, as outlined in the adopted Emergency Operations Plan and/or at the direction of the City Manager.
Essential Responsibilities and Duties Prepares, reconciles, and assists with the maintenance of financial records; entering, verifying and checking data; processing accounts payable, accounts receivable, purchasing, inventory, budget and/or other financial accounts.
Sorts, analyzes, prioritizes, and preps incoming work daily for accuracy and compliance with applicable policies and procedures.
Identifies and respond to issues appropriately.
May balance check proposal to the prior days invoice postings.
Identifies and resolve discrepancies.
Voids and/or reissue checks.
Ensure proper documentation is received and distributed to ensure a void or stop-payment has been issued.
Processes manual checks or check requests as necessary.
Provides customer services; assists in process of issuing payments to customers, vendors, outside agencies, and/or the general public; conducting research; responds to telephone, email, written and in-person requests; provides information and resolving any related issues.
Performs administrative duties by answering and directing telephone inquires, compiling data for reports, filing documents, processing various reports, maintaining files, compiling information and keeping logs.
Compiles and assembles information to be used by others, such as documents and records for internal and external auditors.
Maintain specialized database(s); inputs, retrieves, and analyzes data; reviews reports to ensure that data is current and accurate.
May provide technical support to system users.
Performs related tasks are required.
Education, Experience and Skills Minimum Requirement: Associates Degree in Business Administration or any combination of education and experience equivalent to graduation from high school supplemented by college level courses in accounting or business administration.
Minimum three (3) years of experience involving the maintenance of financial or statistical records.
Special Requirements: A valid Virginia driver's license may be required.
(To view our driving eligibility requirements, visit https://www.
charlottesville.
gov/faq.
aspx?qid=166).
Skills: Thorough knowledge of routine accounting principles and practices; thorough knowledge of standard office procedures, practices and equipment; ability to maintain complex financial records and to prepare financial reports accurately; ability to understand and follow complex oral and written instructions; ability to deal effectively with co-workers and the general public; ability to priority work and complete work under strict deadlines; ability to work in an environment with frequent interruptions.
Physical Conditions & Additional Information Standard work environment.
A pre-hire background check will be conducted on all candidates who are selected for employment with the Department of Social Services.
It will include a criminal record check and a child abuse/neglect registry search.
Additionally, a driving record check and education verification may be conducted if applicable.
Please note: The Charlottesville Department of Social Services is unable to hire any applicant, intern, or volunteer if the criminal record check reveals a conviction for, or arrest awaiting final disposition of a barrier crime as set forth in § 63.
2-1719 of the Code of Virginia.
Please click here for the list of barrier crimes: https://law.
lis.
virginia.
gov/vacode/63.
2-1719/ Agency City of Charlottesville Address P.
O.
Box 911 605 East Main Street Charlottesville, Virginia, 22902 Phone (434) 970-3490 Website https://www.
charlottesville.
gov/jobs General Summary The City of Charlottesville Department of Social Services is seeking a qualified candidate to join our team as a Accounting Support Specialist (Account Clerk III) who is highly motivated and who strives for success by demonstrating Charlottesville's Core Values of Leadership, Trust, Creativity, Respect, and Excellence.
The preferred hiring amount is between $21.
04 - $25.
77 Hourly ($43,763.
20 - $53,601.
60 Annually).
Starting offer is based on applicable education, experience, and internal equity.
This is a full-time, non-exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement (up to $34 a month), tuition reimbursement (up to $3,000 per fiscal year), and continuing education/training opportunities.
For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.
charlottesville.
gov/1047/Employee-Benefits.
The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met.
For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.
This position performs difficult clerical and responsible technical work involving the preparation and maintenance of fiscal or related records; does related work as required.
Work is performed under regular supervision.
Supervision maybe exercised over subordinate account clerks.
May be asked to work during emergency operations as outlined in the Social Services Department continuity of operations plan, as outlined in the adopted Emergency Operations Plan and/or at the direction of the City Manager.
Essential Responsibilities and Duties Prepares, reconciles, and assists with the maintenance of financial records; entering, verifying and checking data; processing accounts payable, accounts receivable, purchasing, inventory, budget and/or other financial accounts.
Sorts, analyzes, prioritizes, and preps incoming work daily for accuracy and compliance with applicable policies and procedures.
Identifies and respond to issues appropriately.
May balance check proposal to the prior days invoice postings.
Identifies and resolve discrepancies.
Voids and/or reissue checks.
Ensure proper documentation is received and distributed to ensure a void or stop-payment has been issued.
Processes manual checks or check requests as necessary.
Provides customer services; assists in process of issuing payments to customers, vendors, outside agencies, and/or the general public; conducting research; responds to telephone, email, written and in-person requests; provides information and resolving any related issues.
Performs administrative duties by answering and directing telephone inquires, compiling data for reports, filing documents, processing various reports, maintaining files, compiling information and keeping logs.
Compiles and assembles information to be used by others, such as documents and records for internal and external auditors.
Maintain specialized database(s); inputs, retrieves, and analyzes data; reviews reports to ensure that data is current and accurate.
May provide technical support to system users.
Performs related tasks are required.
Education, Experience and Skills Minimum Requirement: Associates Degree in Business Administration or any combination of education and experience equivalent to graduation from high school supplemented by college level courses in accounting or business administration.
Minimum three (3) years of experience involving the maintenance of financial or statistical records.
Special Requirements: A valid Virginia driver's license may be required.
(To view our driving eligibility requirements, visit https://www.
charlottesville.
gov/faq.
aspx?qid=166).
Skills: Thorough knowledge of routine accounting principles and practices; thorough knowledge of standard office procedures, practices and equipment; ability to maintain complex financial records and to prepare financial reports accurately; ability to understand and follow complex oral and written instructions; ability to deal effectively with co-workers and the general public; ability to priority work and complete work under strict deadlines; ability to work in an environment with frequent interruptions.
Physical Conditions & Additional Information Standard work environment.
A pre-hire background check will be conducted on all candidates who are selected for employment with the Department of Social Services.
It will include a criminal record check and a child abuse/neglect registry search.
Additionally, a driving record check and education verification may be conducted if applicable.
Please note: The Charlottesville Department of Social Services is unable to hire any applicant, intern, or volunteer if the criminal record check reveals a conviction for, or arrest awaiting final disposition of a barrier crime as set forth in § 63.
2-1719 of the Code of Virginia.
Please click here for the list of barrier crimes: https://law.
lis.
virginia.
gov/vacode/63.
2-1719/ SUMMARY OF EMPLOYEE BENEFITSUpdated July 1, 2022 Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions.
Long-term temporary employees are eligible for all benefits except retirement.
Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.
1.
LEAVE: Vacation: 3.
09 hours accrued biweekly - 0 - <3 years 3.
85 hours accrued biweekly - 3 - <5 years 4.
62 hours accrued biweekly - 5 - <10 years 5.
40 hours accrued biweekly - 10 - <15 years 6.
16 hours accrued biweekly - 15 - <20 years 6.
93 hours accrued biweekly - 20 - <25 years 7.
70 hours accrued biweekly - 25+ years Sick: 4.
62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation Holidays: 14 paid holidays per calendar year (13 observed and 1 floating) 2.
INSURANCE: Aetna Medical – Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire: HMO: $0 premium for employee only coverage POS 1: Employee-only premium of $36.
28 per biweekly pay POS 2: Employee-only premium of $13.
02 per biweekly pay (Dependent coverage is available but the cost of the premium is not subsidized.
) Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand) Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand) Dental (Delta Dental) No cost for employee only coverage.
Dependent coverage is available but the cost of the premium is not subsidized.
Diagnosis and Preventive - 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50% Primary - $50 deductible, 80/20 Prosthetic & Complex Restorative - $50 deductible, 50/50 $1,500 maximum annual benefit $1,000 Orthodontic Benefit MetLife Vision Plan: Optional Employee only coverage: $2.
50 bi-weekly; Dependent coverage also available at differing rates.
Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay; $130 allowance for frames, after co-pay, plus additional discounts where accepted.
Life: Two times annual salary (paid by the City) Optional supplemental life available for employee, spouse, dependents (paid by employee) AFLAC: Optional Cancer/accident/short term disability/intensive care insurance (paid by employee) Long Term Disability Protection from income loss due to long-term illness or injury (paid by the City) 3.
RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS.
There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.
Pension: Choose from two options: A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age.
Our plan has a 5 year vesting period and an employee contribution of 5% of salary.
A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits.
The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service.
There is no required contribution from salary.
(Note that: the Defined Contribution retirement plan is the only plan available for Library employees) Supplemental: Deferred Compensation (457) - employee contribution 4.
OTHER BENEFITS: Flexible Spending Accounts: Health Care Expenses Dependent Care Expenses Parking/Mass Transit Expenses Parking Subsidy of $50 per month Wellness Programs: Gym Reimbursement Program Monthly On-Site Nurse and Annual Flu Shots Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes Weight Watchers at Work Bike Commuter Program: Reimbursement of up to $20 per month for reasonable bike commuting expenses Employee Assistance Program: A variety of confidential, personal professional services for you and your family available 24 hours a day.
Tuition Reimbursement Program: Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.