*Position:* Administrative Assistant (Part time, could evolve to full time if desired)
*Description:* Charlottesville Empowerment is social justice oriented mental health private practice in Charlottesville Virginia.
We are seeking an Administrative Assistant to conduct administrative, billing, scheduling, procedural, and general office management tasks.
The position is hybrid virtual and in person.
Most tasks can be done virtually, as long as the administrative assistant can be on site for 2-6 hours a week as needed.
*Candidate Requirements:* All candidates *must *hold a B.
A.
or B.
S.
, or AA or be graduating by December 2023.
An ideal candidate will:
* Have held administrative positions and/or have experience in the mental health field
* Share core company values of social justice and inclusion
* Be an independent problem solver and a quick learner
* Be team-oriented, collaborative, and professional yet authentic.
*Hours:* The training period will be 10 hours per week and gradually increase to 20 hours per week.
More hours may be available if desired.
*Administrative Assistant Responsibilities:*
* Submitting insurance claims and following up on unpaid or inaccurate claims
* Talking to insurance companies to understand patient benefits (deductibles, co-payments, etc.
) and contract issues
* Billing for co-payments and other patient fees
* Auditing and correcting bookkeeping and billing
* Uploading documents to Electronic Health Record (EHR) chart and EHR maintenance
* Bookkeeping and accounting
* Assistance with Payroll
* Scheduling and responding to client inquiries
* Opening and/or closing procedures
* Light cleaning of the center
* Managing Mail and filing
* Advertising
* Bill pay
* Errands (bank, post office, office supplies, lunches, etc.
)
* Coordination and running of hiring processes
* As needed - Training and supervision of other employees on administrative tasks
*Pay: $12.
50 per hour starting.
*We will continue to increase pay with each successful review.
If employee eventually becomes full time, payment can be hourly or salaried.
*Benefits*: Unpaid vacation and sick days available as needed (theoretically unlimited).
Uniquely flexible scheduling including work from home.
We do not currently have access to offering healthcare benefits, but can provide assistance with marketplace healthcare insurance application if needed.
*Training: *HIPAA compliance training and one week orientation training.
HIPAA compliance training is paid for by the center but can be done at the candidate’s leisure from home before orientation.
The unpaid orientation period is 1 week long, approximately 5-10 hours per week.
*Supervision: *Dr.
Latasha Nadasdi will supervise all tasks and offer regular feedback and annual evaluations.
Other staff may assist, review, and approve work during the training period.
*Application Process: *We will accept applications on a rolling basis, however will consider applications immediately upon receipt.
Phase I is application review.
In Phase II, select candidates will be offered 30-minute phone interviews.
Phase III interviews will be offered to final candidates.
Phase IV is a "soft" job offer contingent on reference and background check.
We are looking for someone to start as soon as possible, however we can be somewhat flexible on start date.
To apply, please submit the following to info@charlottesvilleempowerment.
com or fax to 844-313-7966.
* A cover letter expressing 1) why you would be a good fit for this position and our center and 2) describing your value of, and experience with, social justice- specifically express your understanding of social justice in an office health care setting;
* CV or Resume
* Problem Solving Assessment on Indeed (we can send it to you if you do not apply through indeed).
Job Type: Part-time
Pay: $12.
00 - $13.
00 per hour
Expected hours: 20 per week
Benefits:
* Flexible schedule
Schedule:
* Choose your own hours
Work Location: Hybrid remote in Charlottesville, VA 22903
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