*The Black Swan Group* is a premier consulting firm specializing in negotiation training.
Our market includes Individuals, and professionals from around the world who are ambitious, growth-minded, and driven by a mission-first attitude.
Possess a strong sense of self-awareness, an inclination towards innovation, and an entrepreneurial spirit, and are willing to take ownership of their actions to drive change through forward-thinking.
Our team is composed of seasoned negotiation experts, including the renowned former FBI lead hostage negotiator, Chris Voss.
We are currently seeking an ambitious Administrative Assistant to join our team in supporting the Director of Operations.
*Job Summary: *
The ideal Administrative Assistant helps our entire team from sales to CEO with:
* provides remote support
* Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow
* Provide extensive and continuous calendar management, travel management, expense management, event registrations and detailed meeting plan management, and all other administrative support.
* Act as representative regarding internal and external relations and correspondence and screening communications.
* Utilize efficient time management with the nuances of complex administrative assistance.
* Receives incoming communication or memos from Logistics team, Sales team and others.
* Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients
* Proficient in scheduling meetings, event logistics, communication and heavily team oriented while working independently and efficiently
* Ability to effectively exercise discretion and judgment in handling confidential/proprietary information
This position will have a direct reporting line to the Director of Operations.
It will also occasionally offer logistical assistance to senior-level staff, team members, and external collaborators and contacts, all in support of our agency's goals and objectives.
*Key Traits:*
* Flexibility and adaptability: Quick adjustment to changing circumstances.
* Accountability: Willingness to take responsibility for mistakes and proactively address them.
* Continuous learning: Openness to acquiring new skills and knowledge, acknowledging that past experiences may not always apply.
* Proactive mindset: Forward-thinking, identifying and addressing potential issues.
* Initiative: Being ahead of the team and taking action to improve processes.
* Hands-on support: Willingness to jump in, assist, and provide support as needed.
*Preferred Personality Traits/Working Styles:*
* Team player: Enjoys working with a team, even in virtual settings.
* Highly communicative: Emphasizes effective communication and is detail-oriented.
* Adapts to change: Comfortable with sudden shifts and able to go with the flow.
* Personal accountability: Quick to address issues rather than assigning blame.
* Extremely organized: Proactive rather than reactive in organization.
* Direct communication: Not hesitant to pick up the phone when necessary.
Job Types: Full-time, Temp-to-hire
Pay: $17.
00 - $19.
00 per hour
Expected hours: 40 per week
Schedule:
* 8 hour shift
* Monday to Friday
* Weekends as needed
Work Location: Remote
Whatsapp
