Human Services Assistant III

Hiring Range: $39,406 to $47,287 Full Time or Part Time: Full Time Additional Detail Title Description- Human Services Assistant III represents the specialist level in the occupational group for Human Services Assistants.
Employees serve as the initial point of contact for clients seeking benefits and/ or services and screens clients for benefits and services.
Human Services Assistant III is distinguished from Human Services Assistant II by serving as a screener and the initial point of contact for the clients seeking benefits and/or services.
General Work Tasks (Illustrative Only) – Screens clients for benefits and services; Interviews clients and explains programs, services, policies and procedures; Assists clients with applications; Evaluates and approves agency providers; Researches information; Serves as initial point of contact for applicants; Interviews applicants for benefits and/or service programs; Provides information regarding various programs and benefits, general eligibility requirements, policies and procedures; Assists clients with completing applications and performs initial screening of applications; Provides information to clients seeking services and directly makes referrals for services; Researches a variety of databases to obtain and/or verify information needed to process applications; Maintains logs of client documentation received; Schedules and coordinates appointments for clients to meet with benefit, employment or services staff; Contacts clients for requested/needed information and responds to routine questions in person, e-mail or by telephone; and Analyzes needs and coordinates resources that will support families/clients and generates payment for services when appropriate.
In addition to the above other illustrative program area assignment/tasks follow: Adult Services/Adult Protective Services: Independently manages the Provider program requirements; Interviews clients and conducts assessment for emergency needs; Manages voucher system and prepares vouchers for ongoing expenditures; Facilitates placement of adults in Adult Living Facilities; Creates and prepares complex statistical reports; Verifies hours and accuracy of time sheets for In-Home Providers; Reviews expenditures and researches operational cost effectiveness; and Prepares, processes, and reconciles budget for various adult programs.
General Work Tasks (continued) – Benefit Programs: Attends and testifies at administrative hearings; Prepares periodic, special and other reports for statistics; and Provides assistance in the orientation/training of new staff.
Foster Care: Conducts adoption searches via court records, library, agency files, Internet, City directory, and makes initial contact if a match is found; Assists with subsidy billings and payments; Prepares a variety of financial, statistical forms and reports, case documentation and court reports; Assists in conducting supervised visitation; and Coordinates special event programs such as Toys for Tots, Annual Art Sale, Bags & Bears and unit events.
Employment Services: Helps participant in writing resumes; follows up on referrals to ancillary agencies, in person and in writing; Debriefs participants when "fired" from Work Net classes; Locates resources for clients needing appropriate interview clothing and helps clients in making appropriate clothing choices; and Takes participants on educational/career exploration field trips.
Knowledge, Skills, and Abilities: Knowledge- Considerable knowledge of: principles and processes for providing customer and personal services (including customer needs assessment, meeting of quality standards for services, and evaluation of customer satisfaction); structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; and administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures and terminology.
Working knowledge of: human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; mathematics and research methods; and eligibility requirements for the programs assigned; and available community resources.
Some knowledge of laws, regulations, requirements and policies of Local, State, and Federal social, assistance and housing programs.
Skills- Skill in: operating a variety of automated office equipment to include calculator, fax/copier; and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.
Abilities- Demonstrated ability to: communicate effectively with program participants; plan, organize, and prioritize own work schedule; establish and maintain working relationships with clients, professionals, co-workers, and the public sufficient to exchange ideas and coordinate activities; accept direction and follow established procedures; counsel others; organize, and post date, from records, reports and other sources using the appropriate format; exhibit solid interpersonal skills, including conflict resolution in working with clients, professionals and employees; create forms, charts, and graphs; add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs; make screening decisions based upon specific criteria’s; read and interpret documents such as safety rules, operating and maintenance instructions, manuals; and conduct effective interviews both face-to-face and by telephone.
Education and Experience- High school diploma supplemented with post-secondary coursework in subjects such as social work, human services, gerontology, or one of the social or behavioral sciences, business or related field, and relevant work experience in public administrative support work OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Minimum Qualifications: Possess a high school diploma The ability to provide customer service to the general public Operate a variety of automated office equipment to include calculator, fax/copier, and scanner as well as maintain and organize a file system.
Computer experience is a must.
Demonstrate the ability to communicate effectively both orally and in writing Organize and prioritize own work schedule Accept direction and follow established procedures Make screening decisions based upon specific criteria, Ability to complete basic math skills as well as read and interpret documents.
Preferred Qualifications: Proficient in Microsoft Office Experience using Virginia Department of Social Services software to include VaCMS, SPIDeR and MMIS.
This position requires the individual to work and maintain confidential information, establish and maintain electronic case records.
The position requires the selected candidate to work in a fast-paced environment handling duties assigned by a supervisory team that requires multitasking.
Special Requirements: All applicants are subject to a DMV/driving record check, pre-employment drug screen, Central Registry (CPS) check and/or criminal history search.
The search may include: fingerprint checks (State Policy, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.
Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.
Special Instructions to Applicants: Applicants must provide a complete listing of work experience and qualifications on the application.
Applications for this position must be submitted electronically through this website.
Mailed, e-mailed, faxed or hand delivered applications will not be accepted.
This website will provide a confirmation receipt when the application is submitted for consideration.
Consideration for a interview is based solely on the information within the application.
Please refer to your HR account for the status of your application and this position.
Applications must include complete work history, including periods of unemployment if application.
Special Instructions to Applicants: Based on the response to this posting, this position may be filled as a Benefit Programs Specialist I or a Benefit Programs Specialist II.
Applicants are encouraged to provide a complete listing of work experience and qualifications on the application.
Applications for this position must be submitted electronically through this website.
Mailed, e-mailed, faxed or hand delivered applications will not be accepted.
This website will provide a confirmation receipt when the application is submitted for consideration.
Consideration for a interview is based solely on the information within the application.
Please refer to your HR account for the status of your application and this position.
Applications must include complete work history, including periods of unemployment if application.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
Equal Opportunity Employer